Call for SMA Science Observing Proposals

There is no active Call for Proposals. The most recent proposal deadline has passed, and the deadline for the subsequent period has not yet been determined. This document is for reference only.

Proposal Deadline
SMA Observing Time
Support for New Users
Number of Nights Available
Proposal Preparation
Proposal Evaluation
Accepted Proposals and SMA Observing

Proposal Deadline

The joint CfA-ASIAA SMA Time Allocation Committee (TAC) solicits proposals for observations for the period 2016 May 16 - 2016 Nov 15. Proposals must be submitted by:

Thursday, 4 February 2016, 11:00 HST (Hawaii)
Thursday, 4 February 2016, 16:00 EST (Cambridge, MA)
Thursday, 4 February 2016, 21:00 GMT
Friday, 5 February 2016, 05:00 CST (Taipei)

SMA Observing Time

The SMA is a joint project funded by the Smithsonian Astrophysical Observatory (SAO) and the Academia Sinica Institute for Astronomy and Astrophysics (ASIAA) and also includes the Institute for Astronomy (IfA) at the University of Hawaii as a partner institution. The time allocation ratios for the three SMA partners, CfA:ASIAA:IfA, are 72:13:15. To promote excellence in scientific research and cooperation in the scientific community, the CfA share of the SMA time follows "open-skies" policy. Proposals from institutions worldwide are accepted for the CfA time and judged solely on scientific merit.

In addition to regular proposal programs, SMA offers opportunity for large-scale projects in the range of 100 to 1000 hours. As a result, the time available for regular projects will be reduced. Proposers should refer to Observing Time Available for information regarding current ongoing large scale projects in the upcoming semester.

As of the 2011B observing semester, the CfA and the ASIAA use the same time allocation committee (TAC). PIs from ASIAA should submit through the ASIAA queue to take advantage of the guaranteed time share of ASIAA. Proposals in the ASIAA queue are also eligible for the CfA open-skies time if the number of approved proposals exceeds the ASIAA time share. Astronomers proposing for IfA time should submit proposals directly to the IfA, following their independent procedures. Proposals from outside institutions should be submitted to the CfA/SAO queue. Collaboration between the partner institutions as well as between the partners and other institutions is encouraged.

Several nights of Director's discretionary time are reserved for potential targets of opportunity and other use. Please contact TAC chair, Qizhou Zhang, and director, Ray Blundell propose [at] sma [dot] hawaii [dot] edu.

Support for New Users

The SMA staff offers support for observers who are not familiar with the SMA. We can provide support on different levels, from help getting started to full collaboration. Please contact us propose [at] sma [dot] hawaii [dot] edu for questions on proposal preparation, observing techniques and strategies, observing control scripts, and data analysis.

Number of Nights Available

On average, between five and six nights per week are allocated for routine science observations. Weather statistics suggest that approximately half of the useable time is suitable for observations in the 230 GHz and the 345 GHz bands each. Taking account of time devoted to testing, overhead, and lost to bad weather, the combined CfA+ASIAA share of the SMA time per semester averages about 41 nights each for the 230 GHz and the 345 GHz bands. The TAC uses these averages to set the approximate number of A-rated tracks.

The oversubscription rate is a function of target RA. The Figure below shows the distribution of target RA proposed in the past few semesters with notable peaks in the inner Galactic Plane.

Proposal Preparation

Existing SMA data

Proposers should query the SMA archive before planning observations to see if existing SMA data suit their scientific goals. Data from past SMA observations are archived by the CfA Radio Telescope Data Center and may be searched. SMA data are publicly available after a proprietary period of 15 months.

RA range and UV coverage

SMA observations are generally executed at night when the atmospheric phase noise is low and often continued into the early morning. Conditions are rarely suitable for afternoon observations. For 2016 May - 2016 November observing, long tracks will be feasible during at least half the semester for sources in the range of roughly RA=16h to 4h. Sources outside this RA range will also be considered if adequate justification is provided. However, since the array configuration schedule is set to accommodate the approved proposals, such observations might not be possible.

The SMA operates in 4 configurations with maximum baselines of 30m ("subcompact"), 70m ("compact"), 220m ("extended"), and 500m ("very extended"). The configuration schedule is determined after the TAC process to best fit the approved projects; however, the SMA will likely be in the "compact" configuration at the start of the semester.

Many projects do not need full tracks for adequate uv coverage and/or sensitivity, and the TAC strongly encourages requests for snapshots and partial tracks.

Technical Information and Tools

SMA is developing a new Digital Back End to handle wider bandwidth in the 230 and 345 GHz bands. This enhancement is enabled by the new SWARM correlator. In addition to the 4 - 8 GHz IF range (2 X 4 - 6 GHz in the dual-Rx mode) covered by the ASIC (Application-Specific Integrated Circuit) (existing) correlator, the new coverages are 8-11 GHz for the 230 GHz band and 8-12 GHz for the 345 GHz band. The SWARM correlator offers a fixed 140 kHz resolution across the IF band. This new capability is not yet available for the 400 GHz Rx - and thus not available for dual-receiver polarization observations - as the 400 GHz Rx has not yet been upgraded. See Array Status and Technical Information for more details.

As the SWARM correlator is being offered on a shared risk basis, proposals relying on the additional continuum sensitivity or spectral coverage should address potential impact on the science goals if the new capabilities are not realized.

Please see Array Status and Technical Information for up-to-date technical information about the SMA, including antenna configurations, correlator setups, receiver status, and new or updated SMA capabilities. The SMA maintains several online tools for planning SMA observations, available on the Tools page.

The Beam Calculator / Sensitivity Estimator is a particularly useful tool to estimate angular resolution, UV coverage and nominal sensitivities for different weather conditions (precipitable water vapor). Variations in weather may considerably impact actual sensitivities.

Generally, observations at lower frequencies can be done in atmospheric conditions of higher precipitable water vapor. Standard values are < 4.0 and < 2.5mm of water vapor for observations in the frequency ranges <300 and 300-420 GHz, respectively. Proposers must indicate and justify the atmospheric conditions required for their scientific goals. The SMA is more oversubscribed in the weather conditions suitable for the 350 GHz band (< 2.5mm water vapor).

The Passband Visualizer and Correlator Configuration Tool provides information on spectral line coverage and on configuring the SMA correlator to provide different spectral resolutions across the observing bandwidth.

SMA observations require calibrator sources for bandpass, gain, and flux calibration. Quasars are generally used for bandpass and gain calibration; however, suitable calibrators may not be available for all parts of the sky particularly at the higher frequencies. See The Submillimeter Calibrator List. Solar system bodies are generally used for flux calibration but may not be available at all times of the year. Observers should show that their proposed observations can be adequately calibrated.

Proposals should provide clear justifications for the rms flux sensitivities, spectral resolutions, antenna configuration(s), weather conditions, and calibration strategies needed to achieve their science goals.

Proposal Forms and Proposal Submission

Proposals are submitted through each individual PI's SMA Project Account. The project account contains all information about an observer's proposals and projects, and will persist for reuse in future proposal cycles. All SMA project activities begin at the user's My Projects page. Project accounts may be created from the login page if necessary. (current SMAOC account holders do not need a separate project account)

Using the proposal submission facility, drafts may be created and edited at any time, but may only be submitted within a few weeks prior to the proposal deadline. Each proposal consists of an on-line cover form and technical information forms, and an attached scientific justification in PDF format. Proposals may be saved and edited on-line as often as needed prior to final submission. The scientific justification is limited to a maximum of two US-letter sized pages of text (11pt or larger) plus two US-letter sized pages of figures, tables and references.

Proposal Evaluation

Proposal selection is based on scientific merit and technical feasibility.

The TAC assigns each proposal a numerical score and recommends an amount of time to be allocated. The proposals are ranked and grouped into three categories: A (best effort to execute), B (may be executed as conditions permit), and C (will not be executed). Proposers are notified of their proposal rating by e-mail shortly after the TAC completes its work, typically within about ten weeks of the proposal deadline. Please see the TAC Procedures for more details of the TAC review process.

Accepted Proposals and SMA Observing

All accepted proposals are shared-risk, with no guarantee of success. Proposals accepted but not observed due to time constraints will not be carried over and must be resubmitted in response to a future call for proposals.

Principal investigators of successful proposals should be prepared to provide an observer on Mauna Kea. Most proposals are queue scheduled to maximize return based on the prevailing weather conditions and instrument status. The SMA scheduler decides what project will be observed each night. It is unlikely that visiting observers will execute their own project when present on Mauna Kea.

Data from SMA observations may be retrieved from the CfA's Radio Telescope Data Center archive for reduction.


Please e-mail any questions about preparing and submitting proposals to propose [at] sma [dot] hawaii [dot] edu.

Last updated: 2016-Jan-14 by Qizhou Zhang